Terms and Conditions
Terms & Conditions
Terms of Conference, Policies, and Responsibilities
Global Youth Forum (GYF) Conference Tuition (All amounts are in U.S. dollars)
Single Student Member Rate: $650.00
Single Student Non-Member Rate: $700.00
All applicants must submit US$200 non-refundable deposit with their Registration Form. If an applicant is not accepted, the deposit will be returned. Once an applicant is accepted, the deposit becomes non-refundable. People to People International (PTPI) does not accept vouchers or coupons of any kind for this program and tuition funds are non-transferrable.
Items included in GYF tuition
ACCOMMODATIONS: Lodging will be provided at the University of Missouri Kansas City Campus from the evening of Monday, July 16, 2018 until the morning of Thursday, July 19, 2018. Students will be accommodated in a double room with another student of the same gender and approximate age. Room and roommate assignments will be based on availability.
TRANSPORTATION: PTPI will provide ground transportation from Kansas City International Airport (MCI) to the University Campus. PTPI will only provide ground transportation to participants arriving at MCI before 12:00 pm Central Standard Time on Monday July 16, 2018. PTPI will also provide ground transportation the morning of Thursday, July 19, 2018. All students, regardless of departure time, will be taken to the airport by noon on Thursday, July 19, 2018. PTPI will not pay for ground transportation incurred by participants that do not use the provided transportation service, who arrive/depart out of another metro airport, or who arrive outside the aforementioned times. All transportation to and from scheduled GYF events is included in the GYF tuition.
MEALS: PTPI will provide meals starting with lunch on Monday, July 16, 2018 and ending with breakfast on Thursday, July 19, 2018. Three meals will be provided daily from Tuesday July 17, 2018 through Wednesday, July 18, 2018.
MISCELLANEOUS ITEMS: Participation in GYF sessions and social activities; educational materials; adult supervision; all conference fees.
SERVICE HOURS: PTPI will award six (6) community service hours to all GYF participants.
Items NOT included in GYF tuition
TRANSPORTATION: Round-trip transportation from the participant’s home city to Kansas City International Airport (MCI) is not included in the GYF tuition. Each participant is responsible for making and paying for their own travel arrangements.
INSURANCE: Health insurance coverage is required for each participant but is not included in GYF tuition and is not provided by PTPI.
MISCELLANEOUS ITEMS: In addition to the aforementioned items, GYF tuition does not include: any costs incurred by participants as a result of early arrival or late departure; checked luggage fees; Unaccompanied Minor fees; beverages not included as part of a meal; telephone; in-room movies; or any other additional lodging fee not included in the accommodation package; any and all other items of a purely personal nature.
Eligibility is based on the applicant’s age and school status during the GYF. Therefore, students must be born on or between June 1st, 1999 and June 1st, 2005 and be currently enrolled in a middle school, high school, or home school in order to apply and attend. University students are not eligible. PTPI membership is not a requirement to attend the GYF; however, we encourage applicants to become PTPI members, if they are not already.
PTPI will provide delegation leaders to guide groups through GYF activities. Delegation groups will not have more than 12 students per delegation leader. In addition, administrative staff will be on-site at all times. Outside of scheduled activities, a staff member will be on call to handle any situations where their presence is necessary or requested.
Community Service Hours
PTPI presents GYF participants with six (6) community service hours upon the successful completion of the program.
If circumstances necessitate a student’s cancellation for the Global Youth Forum, a written notice must be provided to: People to People International World Headquarters | 2405 Grand Blvd Suite 500 | Kansas City, MO 64108 United States. Notices sent via mail must be postmarked on or before May 1st, 2018. Fax and email requests will also be honored. Requests given verbally or via telephone will not be considered. Notices received on or before May 1st, 2018 will receive a full refund less the non-refundable deposit of $200 USD. No refunds will be issued on or after May 2nd, 2018. Requests for cancellation will only be accepted from the parent/guardian of a Global Youth Forum applicant. In the event that an applicant is not accepted for admission to the GYF, the applicant will be refunded any deposits or fees submitted with the application.
People to People International reserves the right to remove a participant from the Global Youth Forum at any time with due cause (e.g. disciplinary reasons and/or violation of GYF policies and procedure, medical situations that present a serious risk to the participant or any other students, or any other situation deemed appropriate by GYF staff). If the participant is removed, he/she will be returned to the city where original flight to the GYF originated at the cost of the delegate’s family on the first available flight. PTPI will not refund GYF tuition to students who are dismissed because of disciplinary or medical reasons.
GLOBAL YOUTH FORUM POLICIES
Global Youth Forum Policies are uniformly set and enforced for all students, regardless of age. For the safety and protection of our delegates, please observe the following policies:
- Delegates must attend all scheduled GYF activities.
- Unless scheduled otherwise, delegates must remain on the grounds of the University Campus at all times.
- Delegates must abide by the nightly curfew and remain in their assigned room until the morning activities resume.
- Male delegates are not permitted in any female delegate’s sleeping room, and female delegates are not permitted in any male delegate’s sleeping room.
- Delegates are prohibited from engaging in any sexual activity during the program.
- Delegates are not permitted to use or possess alcohol or illegal drugs.
- Delegates may not possess, smoke, or use any tobacco products.
- No weapons of any kind shall be permitted. Any questions regarding the definition of a weapon should be directed to PTPI.
- Mobile phone use during the GYF must be respectful of the presenters, leaders, staff, and other delegates.
- PTPI enforces a “no bullying” policy for delegates and leaders.
Students found in violation of any GYF policy will be sent home immediately, at their expense, without tuition refund.
GLOBAL YOUTH FORUM RESPONSIBILITIES
All students must provide proof on health insurance prior to participation. Anyone without health insurance should purchase temporary insurance for the GYF. Call PTPI for recommendations for temporary insurance companies.
The parents/guardian signature for delegates under 18 years of age and the signature of each delegate 18 years of age constitutes permission for People to People International to record the applicant’s participation and appearance on videotape, audio tape, film, photograph, or any other medium and to use the applicant’s name, likeness, voice, comments, submitted documentation, written papers, and/or biographical material without restrictions or limitation for any educational or promotional purpose which People to People International deems appropriate, unless the applicant and PTPI mutually agree in writing otherwise.
It is understood that PTPI cannot be held responsible for any “act of God” or unforeseen incident that might occur on the part of any commercial carrier from the time the student leaves home until the student returns home. PTPI shall not be liable or responsible for any injury, loss, damage, or delay resulting from any act of neglect of any person or company whose services are retained by PTPI for the benefit of forum participants. These services include but are not limited to: hotels/conference centers, restaurants, tour agencies, or transportation/travel companies. Furthermore, PTPI cannot be held responsible for any act, error, or omission on the part of any GYF delegate that results in additional costs not included in GYF tuition. Additional expenses, if incurred under these circumstances, must be borne by the participant.
It is understood that PTPI or any members of its Board of Directors, Board of Trustees, or staff cannot be held responsible for any discipline or medical problem encountered with a student. A student dismissed for disciplinary reasons or upon the advice of a medical doctor for reasons of illness, will be sent home at the expense of the student’s family. No tuition refund will be available in such a case.
For the health and safety of every participating student, PTPI reserves the right throughout the GYF to conduct room inspections to ensure student compliance with GYF Terms of Conference, Policies, and Responsibilities.
PTPI reserves the right to cancel the GYF before the delegate’s departure from home, in which case any deposit or monies paid to PTPI will be refunded in full. PTPI reserves the right to change or modify the GYF agenda at any time before or during the event.
It is the expressed declaration of People to People International, its Board of Directors, and Board of Trustees that the violation of any Terms of Conference, Policies, and/or Responsibilities cannot be referred back to the delegate’s school and/or its administration.